Our mission is to build algorithms, power intelligence, and deliver an AI-first platform that autonomously orchestrates complex interview workflows for the world's most ambitious hiring teams. Experience the future of interview coordination with intelligent automation that eliminates scheduling friction and accelerates your hiring velocity.
KOOKING leverages advanced algorithms and deep calendar integration to automatically coordinate even the most complex interview scenarios. Our platform handles everything from simple phone screens to multi-day onsite interview marathons, ensuring optimal scheduling for all participants while maintaining an exceptional candidate experience.
Seamlessly integrate with Google Calendar, Microsoft Outlook, and Office 365 to access real-time availability across your entire organization. Our bidirectional sync ensures calendar events are always up-to-date, automatically blocking time for interviews while respecting existing commitments, personal events, and working hours.
Coordinate complex panel interviews involving 4-6+ interviewers with different availability patterns, seniority levels, and scheduling constraints. Our intelligent algorithm analyzes all participants simultaneously to find optimal time slots that maximize convenience while respecting organizational hierarchies and individual preferences.
Automatically handle time zone conversions across distributed teams and remote candidates. The system intelligently displays times in each participant's local time zone, strategically avoids early morning or late evening slots, and accounts for daylight saving time transitions to prevent scheduling mishaps.
Orchestrate sequential interview rounds from initial phone screens through technical assessments, hiring manager conversations, and executive final rounds. The platform automatically schedules each stage upon completion of the previous round, maintains momentum throughout the process, and provides visibility into the candidate's journey.
Empower candidates with personalized scheduling links that display pre-verified available time slots. Candidates select their preferred times from options that have already been confirmed as available for all required interviewers, eliminating back-and-forth emails and providing a modern, friction-free scheduling experience.
Handle last-minute conflicts gracefully with automated rescheduling that finds new optimal times, notifies all participants, updates calendar events, and maintains a complete audit trail. The system prioritizes maintaining interview momentum while respecting everyone's availability constraints.
Coordinate comprehensive onsite interview days with back-to-back sessions, strategic lunch breaks, facility tours, and team meet-and-greets. Automatically schedule room bookings, equipment reservations, and ensure seamless transitions between interview segments while maintaining an exceptional candidate experience.
Automatically generate and embed video conferencing links for remote interviews. Seamlessly integrate with Zoom, Microsoft Teams, and Google Meet to create unique meeting rooms for each interview, include join links in calendar invitations, and provide one-click access for both interviewers and candidates.
At the core of KOOKING is a sophisticated scheduling engine that processes thousands of variables simultaneously to find optimal interview times. Our proprietary algorithms analyze calendar availability, time zones, organizational policies, interviewer preferences, and candidate constraints to deliver scheduling recommendations in milliseconds.
Our scheduling algorithm evaluates hundreds of potential time slots across multiple dimensions simultaneously. Each slot is scored based on time zone optimality (ensuring reasonable hours for all participants), interviewer preferences (respecting seniority and stated availability), candidate convenience (prioritizing their selected times), and load balancing (preventing interviewer burnout).
The system processes complex constraints including organizational policies (no interviews during all-hands meetings), individual working hours, buffer time requirements, sequential interview dependencies, and room availability. Advanced machine learning models continuously improve scheduling recommendations based on historical patterns, cancellation rates, and successful interview outcomes.
Real-time calendar synchronization ensures that availability data is always current, with sub-second latency for conflict detection. Our distributed architecture scales to handle thousands of simultaneous scheduling requests while maintaining millisecond response times for optimal user experience.
From initial setup to completed interview, KOOKING automates every aspect of the scheduling process. Our intelligent platform eliminates manual coordination, reduces time-to-hire, and creates an exceptional experience for both your hiring team and candidates.
Integrate KOOKING with your existing calendar systems (Google Calendar, Outlook, Office 365) and applicant tracking system (ATS) in minutes. Our secure OAuth authentication ensures data privacy while enabling real-time access to availability information. Configure organizational policies, working hours, buffer times, and scheduling rules to match your hiring processes. Set up interviewer pools, expertise tags, and load balancing preferences to ensure optimal interview assignment.
For each open position, configure the interview workflow including number of rounds, required interviewers per stage, panel composition, interview duration, and progression criteria. Assign specific interviewers or leverage automatic matching based on expertise, availability, and workload. Set up custom email templates, scheduling pages, and candidate communications to maintain your employer brand throughout the process.
KOOKING automatically sends reminder sequences at customizable intervals (1 week, 1 day, 1 hour before) to reduce no-shows, with different messaging for candidates versus interviewers. If conflicts arise, the system detects them immediately and offers one-click rescheduling with automatic notifications to all participants. After the interview, automated workflows distribute scorecards, collect feedback, schedule debrief meetings, and trigger the next interview round upon approval. Complete audit trails and analytics provide visibility into scheduling efficiency and bottlenecks.
Machine learning models analyze historical scheduling patterns, interviewer preferences, candidate behavior, and successful outcomes to continuously improve recommendations. The system identifies bottlenecks in your interview process, suggests optimizations to reduce time-to-hire, and provides actionable insights on interviewer utilization, candidate drop-off rates, and scheduling efficiency. Real-time dashboards give hiring managers and recruiters complete visibility into interview pipelines, upcoming schedules, and team capacity.
Comprehensive analytics track key metrics including time-to-schedule (from candidate availability to confirmed interview), interviewer participation rates, candidate no-show rates, rescheduling frequency, and time zone distribution. Identify high-performing interviewers, detect scheduling bottlenecks, analyze candidate experience metrics, and measure the impact of scheduling automation on your hiring velocity. Export detailed reports for stakeholder presentations and continuous process improvement.
Beyond core scheduling automation, KOOKING provides advanced features designed for high-volume hiring teams, distributed organizations, and companies with complex interview requirements. These capabilities ensure scalability, maintain quality, and optimize resource utilization across your entire hiring operation.
Automatically distribute interview load evenly across team members to prevent burnout, maintain interview quality, and ensure fair participation. Set maximum interviews per day/week and respect individual capacity constraints.
Automatically insert buffer time before and after interviews for interviewer preparation, note-taking, and mental breaks. Configurable buffer durations based on interview type, seniority level, and individual preferences.
Automatically assign technical interviews to team members with relevant expertise based on skills tags, role requirements, and technical domain knowledge. Ensures high-quality technical assessments and candidate experience.
Automatically reserve conference rooms, equipment (monitors, whiteboards), and facilities for onsite interviews. Integration with room booking systems prevents double-booking and ensures necessary resources are available.
Branded scheduling pages, personalized communications, mobile-optimized interfaces, and transparent process visibility create exceptional candidate experiences that strengthen your employer brand and improve offer acceptance rates.
Bidirectional integration with major applicant tracking systems (Greenhouse, Lever, Workday, SAP SuccessFactors) to pull candidate data, sync interview status, trigger workflows, and maintain single source of truth for hiring data.
Automatically attach candidate resumes, job descriptions, interview guides, technical assessments, and role-specific evaluation criteria to calendar invitations. Ensures interviewers are prepared and evaluations are consistent.
Automatically schedule debrief meetings immediately after interview completion, ensuring all interviewers can provide feedback while impressions are fresh. Coordinate availability for hiring decision discussions and next-step planning.
Automatically distribute evaluation scorecards to interviewers post-interview, send reminders for incomplete feedback, collect structured assessments, and aggregate scores for hiring decision support and compliance documentation.
Configure and enforce company-wide scheduling policies including no-interview blocks (all-hands, holidays), maximum daily interviews, minimum notice periods, and compliance requirements for structured hiring processes.
SOC 2 Type II certified, GDPR compliant, with enterprise SSO, role-based access control, audit logging, and data encryption. Meets enterprise security requirements for handling sensitive candidate and calendar data.
Support for global hiring with scheduling interfaces, candidate communications, and system notifications available in 15+ languages. Automatic language detection and localization for international candidate experiences.
KOOKING integrates seamlessly with the calendar systems, video conferencing platforms, applicant tracking systems, and productivity tools you already use. Our robust API and pre-built integrations ensure smooth data flow and eliminate the need for duplicate data entry or system switching.
Whether you're a high-growth startup conducting hundreds of interviews monthly, an enterprise with distributed interview teams across continents, or a specialized firm with rigorous multi-round processes, KOOKING adapts to your unique hiring workflows and scales with your needs.
Scale your hiring operations efficiently with automated scheduling for hundreds of interviews monthly. Perfect for fast-growing startups, seasonal hiring campaigns, and companies expanding rapidly. KOOKING handles the coordination complexity so recruiters can focus on candidate relationships and hiring decisions rather than calendar management.
Coordinate interviews seamlessly across multiple time zones and continents. Automatically find optimal meeting times for participants in San Francisco, London, Singapore, and everywhere in between. Ensure no one is scheduled for unreasonable hours while maintaining hiring velocity for distributed organizations.
Orchestrate complex technical interview processes including coding challenges, system design discussions, pair programming sessions, and technical deep dives. Automatically match candidates with interviewers who have relevant technical expertise, ensure appropriate interview duration for technical assessments, and coordinate necessary tools and resources.
Coordinate high-stakes executive interviews requiring board members, C-suite participants, and external advisors. Handle complex scheduling with VIP treatment, maximum discretion, white-glove candidate experience, and coordination of in-person meetings at executive locations. Ensure seamless logistics for final-round executive assessments.
Manage high-volume campus recruiting with coordinated interview days, back-to-back candidate sessions, multiple interview tracks, and team-based evaluation processes. Handle logistics for on-campus interviews, coordinate recruiter travel schedules, and maintain consistent candidate experience across multiple universities and recruiting events.
Manage client-facing interview coordination with branded experiences for each client organization. Handle complex scheduling across multiple client engagements, coordinate candidate interviews with client stakeholders, manage confidentiality requirements, and provide white-label scheduling experiences that reflect your agency's professionalism.
KOOKING delivers measurable improvements across every dimension of your interview process. From dramatic time savings and cost reduction to enhanced candidate experience and improved hiring outcomes, our platform creates value that extends far beyond scheduling automation.
Eliminate scheduling delays that add days or weeks to your hiring timeline. Automated coordination finds optimal times immediately, candidates schedule themselves without email back-and-forth, and interview momentum is maintained throughout the process. Faster hiring means securing top talent before competitors and reducing revenue impact of open positions.
Free recruiters from calendar coordination busywork so they can focus on high-value activities like sourcing, candidate relationships, and hiring manager consultation. Automation handles scheduling, reminders, rescheduling, and logistics, allowing recruiting teams to handle 3-5x more requisitions without additional headcount.
Create exceptional candidate experiences with professional scheduling pages, instant confirmations, transparent process visibility, and respectful time zone handling. Candidates appreciate the modern, friction-free scheduling process, which strengthens your employer brand and improves offer acceptance rates by up to 23%.
Automated reminder sequences, calendar integration, and professional communications dramatically reduce candidate and interviewer no-shows. Fewer no-shows mean less wasted interviewer time, fewer rescheduling headaches, and more predictable interview pipelines. Save thousands of hours annually in interviewer time.
Load balancing prevents interviewer burnout by distributing interviews evenly, buffer time insertion ensures adequate preparation between sessions, and expertise matching assigns interviews to the most qualified evaluators. Maintain interview quality while maximizing team capacity and preventing top performers from being overwhelmed.
Real-time dashboards provide hiring managers and recruiters with complete visibility into interview pipelines, upcoming schedules, bottlenecks, and team capacity. Analytics identify process improvements, track key metrics, and provide data-driven insights for continuous optimization. Make better hiring decisions with complete information.
Automated workflows enforce structured interview processes, ensuring consistent candidate evaluation, proper documentation, and compliance with hiring policies. Audit trails provide complete records of scheduling decisions, interview completion, and process adherence for legal protection and process improvement.
Handle dramatic increases in hiring volume without proportional increases in recruiting operations headcount. Automation provides leverage that allows small teams to coordinate hundreds of interviews monthly. Support rapid company growth, seasonal hiring spikes, and new market expansion without operational bottlenecks.
Make informed decisions with comprehensive analytics that track every aspect of your interview process. Identify bottlenecks, measure efficiency, optimize resource allocation, and continuously improve your hiring operations with actionable insights.
Track the time elapsed from candidate availability submission to confirmed interview. Identify delays, measure improvement over time, and benchmark against industry standards.
Monitor interviewer participation rates, completed interviews, no-shows, and load distribution. Identify over-utilized team members and ensure balanced participation.
Analyze where candidates drop out of the interview process. Identify friction points in scheduling, measure abandonment rates, and optimize the candidate journey.
Automatically detect process bottlenecks including overbooked interviewers, scheduling delays, and interview stage backups. Receive recommendations for process improvements.
Collect and analyze candidate feedback on the scheduling experience. Monitor satisfaction scores, identify pain points, and continuously improve the candidate journey.
Visualize interview distribution across time zones. Ensure equitable scheduling for global teams and identify patterns in cross-timezone coordination efficiency.
Ready to eliminate scheduling complexity and accelerate your hiring velocity? Our team is here to show you how KOOKING can transform your interview coordination process. Schedule a personalized demo to see the platform in action, discuss your specific requirements, and discover how we can optimize your hiring operations.
hello@kooking.org
(740) 274-8057
12836 Admiral Avenue
Los Angeles, CA 90066